ECA Submission Guidelines

Please follow the submission instructions stated below:

This ECA carries 70% of the course marks and is a compulsory component. It is to be done individually and not collaboratively with other students.
Submission You are to submit the ECA assignment in exactly the same manner as your tutor-marked assignments (TMA), i.e. using Canvas. Submission in any other manner, like hardcopy or any other means, will not be accepted.

Electronic transmission is not immediate. It is possible that the network traffic may be particularly heavy on the cut-off date, and connections to the system cannot be guaranteed. Hence, you are advised to submit your assignment the day before the cutoff date in order to make sure that the submission is accepted and in good time.

Once you have submitted your ECA assignment, the status is displayed on the computer screen. You will only receive a successful assignment submission message if you have applied for the e-mail notification option.

ECA Marks Deduction Scheme
Please note the following:

a) Submission Cut-off Time: Unless otherwise advised, the cut-off time for ECA submission will be at 12:00 noon on the day of the deadline. All submission timings
will be based on the time recorded by Canvas.

b) Start Time for Deduction: Students are given a grace period of 12 hours. Hence, the calculation of late submissions of ECAs will begin at 00:00 hrs the following day (this applies even if it is a holiday or weekend) after the deadline.

c) How the Scheme Works From 00:00 hrs the following day after the deadline, 10 marks will be deducted for each 24-hour block. Submissions that are subject to more than 50 marks of deduction will be assigned a zero mark. For examples on how the scheme works, please refer to Section 5.2 Para 1.7.3 of the Student Handbook.

Any extra files, missing appendices, or corrections received after the cut-off date will also not be considered in the grading of your ECA assignment.

Plagiarism and Collusion

Plagiarism and collusion are forms of cheating and are not acceptable in any form of a student’s work, including this ECA assignment.

The electronic submission of your ECA assignment will be screened through a
plagiarism-detecting software. Your examiner will NOT mark any portion that cannot be read by Turnitin, unless otherwise specified. SUSS takes a tough stance against plagiarism and collusion. Serious cases will result in the student being referred to SUSS’s Student Disciplinary Group. For other cases, significant marking penalties or expulsion from the course will be imposed. Refer to the Student Handbook for
disciplinary actions.

Reports with a similarity index exceeding 20% will be flagged for plagiarism review. You are to provide proper references when you use other people’s ideas, words, or pictures (including diagrams). All references should be provided in the American Psychological Association (APA) 7 format. Please refer to this website: https://apastyle.apa.org/stylegrammar guidelines/citations for APA guidelines.

Using of AI tools (e.g. ChatGPT, Grammarly)
AI tools can assist you in generating content and exploring ideas. However, we strongly recommend that you do not rely on AI tools for the following reasons:.

• Assignments are designed to enhance your understanding of your subject. Thinking through your course materials, seeing their relevance in real-life applications, and applying them to solve problems will help you develop a deeper understanding and appreciation of the subject.

• While ChatGPT can generate responses for you, it cannot understand the specific context of your assignment. This could result in irrelevant answers, which will impact your grades negatively. Be sure to verify the accuracy of the generated content and rephrase in your own words before integrating in your own work in a responsible manner.

As part of your submission, declare how you have utilized AI tools in preparing your report. The declaration should cover the following points:

Non-Usage Declaration:
If you did not use any AI tools, please explicitly state this in your declaration. Example: “I did not use any AI tools in preparing my answers for this exam. The work submitted is entirely my own.”
Usage Declaration

• AI Tools: Specify the AI tools or platforms you have used (e.g., ChatGPT,
Grammarly, Copilot).

• Purpose: Describe the purpose for using these tools (e.g., generating ideas,
checking grammar, coding assistance).

• Extent of Use: Explain the extent of using AI (e.g., occasional help, significant part of the process).

• Originality: Confirm that the final submission is your own work and that AI tools were used to support, not replace, your own efforts.

Note that Turnitin can detect AI-generated content, and you will be subjected to the same penalties outlined under plagiarism.

Background Information

Select ONE (1) of the industries listed in the Appendix on Page 6 to work on. You must answer the following FOUR (4) questions using the context. Please carefully consider the context and specific challenges of your chosen industry. Indicate clearly your choice on the first page of your submission.

Question 1

The ISO 45001:2018 audit for Company ABC has been confirmed. You, as the lead auditor of a two-man audit team, have to come up with an audit plan. The plan should include all essential details of the audit. Ensure that all components have been planned and all portions covered, and state any notes or requirements for the audit. Additionally, you must draft an email to appraise the client of the audit plan, ensuring the date is cited. (25 marks)

Question 2

Describe how you would prepare a comprehensive audit checklist for ISO 45001:2018 Clause 8 Operations. You are to ensure the following:

• The completed checklist instills confidence that the organization complies with the specified clause.
• The types of evidence required to address each checklist item are identified.
• All relevant evidence forms are utilised to address the checklist items
comprehensively. (25 marks)

Question 3

As the lead auditor of the audit team, prepare the deliverables. The deliverables should include a set of PowerPoint slides, a detailed script, and a list of potential questions from the client to ensure they are fully prepared and engaged.
• Your presentation should clearly illustrate the audit objectives, scope, criteria, and methodology. Additionally, it should discuss the roles and responsibilities of the audit team and the client’s staff, as well as the audit schedule and key milestones. Emphasize the importance of client participation and openness during the audit process.
• Ensure the presentation is concise, jargon-free, and easily understandable by the client, regardless of their familiarity with ISO 45001:2018. This will help to foster a positive audit environment and encourage constructive dialogue. Lastly, examine any possible queries or concerns the client may have regarding the audit process and outcomes. (25 marks)

Question 4

The audit has concluded, and the auditor has identified FIVE (5) nonconformities. As the management representative, you are to craft and file the relevant nonconformity report in the organization’s internal system. The report should be comprehensive and detailed, ensuring that all identified nonconformities are examined and addressed, along with corresponding corrective actions. The non-conformities identified are non-conformance to ISO 45001:2018, which specifies requirements for an occupational health and safety (OH&S) management system. The report should include:

• A detailed description of each non-conformity.

• Identification of the clause in ISO 45001:2018 that has not been met.

• Evidence supporting the non-conformity finding.

• Recommended corrective actions to address each non-conformity.

• A timeline for implementing corrective actions.

• Assignment of responsibility for corrective actions.